Skip to main content

Journals and postings

Owner

How a cash sale, a transfer sale, and an expense become balanced journals. The till does not write the books by hand.

Who uses this​

The owner, when a total looks wrong, or when you want to see the debit and credit behind a receipt.

What you need first​

  • Opening books confirmed
  • At least one posted sale or expense

Steps​

1. Open the general ledger​

Open Accounting, then General Ledger. Filter to the business date.

A cash sale debits cash on hand and credits sales (and VAT if the line has tax). A stocked item also posts COGS and inventory. A transfer sale debits transfer clearing instead of cash. An expense posted as transfer credits the same clearing or the bank map you chose.

General Ledger with posted journals from sales and expenses.
General Ledger with posted journals from sales and expenses.

What done looks like​

  • Each sale has a balanced journal for revenue, tax, cash or transfer clearing, and COGS if the item is stocked.
  • Each expense has a balanced journal for the category and the cash or bank clearing you chose.
  • You can open the same receipt from Sales history and from the ledger.

Common mistakes​

  • Do not post a second income journal for a POS sale that already exists.
  • A transfer sale sits in clearing until you match the bank line. That is not missing cash.